Expat Visa Mobilization Coordinator

Reporting to the Site Business and Administration Manager, the Expat Visa

Coordinator performs, supervises and follows up the activities related to visa / work permit / FSB pass / migration issues being lead for expat mobilization general and visa support issues and ensuring proper mobilization process.


Hierarchically reports to: Business and Administration Manager

Operationally reports to: Ditto


Expat Mobilization Generalist

  • Executing LOI issuance for business visa upon request;
  • Participating and anticipating in recruitment activities thus assuring the integrity of the documents being sent for submission to authorities;
  • Cooperating with Administration Coordinator in Company Salekhard office regarding FSB pass issues;
  • Registering Company staff in the Federal Migration Service;
  • Counselling on legal issues regarding the process of obtaining all necessary documentation for the mobilization of expats;
  • Advising on Russian visa obtention process for all expatriate newcomers, ensuring that the visas are systematically obtained in the shortest possible delay and all prerequisite conditions for the visa obtainment are met;
  • Performing correction of the work visa if necessary;
  • Providing with the estimations regarding FSB pass/visa/WP issues obtaining;
  • Submitting all required reports and notifications on foreign employees to the Federal Migration Service.

Work Permit preparation in Moscow

  • Preparing document packages and its’ submission for Work Permits:
  • cooperating with Mobilization Coordinator and with HR department in Moscow office regarding the required documents and information (passport, photo etc.);
  • ordering and getting the notarized translation of expatriate's passports;
  • getting medical insurance of foreign employees from HR Department;
  • requesting payment order from financial department;
  • preparing of petition for WP and guarantee letter for Moscow FMS;
  • additional preparing of Labor Contract (numbering, stitching);
  • submitting of package to FMS;
  • ensuring proper obtention of WP in FMS by Company staff.
  • Accompanying expatriate specialists for the work permit obtainment in Moscow;
  • Preparing and submitting necessary notifications to Moscow FMS (about an employment contract or its termination);
  • Anticipating extension of work permits and work visas for foreign employees.

General provisions

  • Following the flow of FSB pass / LOI / WP submitting, obtaining and expiring in cooperation with Administration Coordinator in Company Salekhard office;
  • Replacement of employee in Salekhard upon request;
  • Performing accounting duties related to migration processes per request of Project management;
  • Carrying out overall assistance and comprehensive support accomplishing miscellaneous tasks on behalf of Site Business Administration Manager.


  • Professional experience: Knowledge of the Russian migration legislation and relevant work experience;
  • Training and skills: Fluency in oral and written English. Knowledge in MS office applications, e-mails and other computer applications.


  • Workplace Moscow;
  • Insurance;
  • Salary is negotible.

* Согласие на передачу и обработку персональных данных
В соответствии с Федеральным законом от 27.07.2006 №152-ФЗ «О персональных данных» Соискатель выражает свое согласие на передачу и обработку компанией OOO «МПШ-СИФАЛЬ РУС» его персональных данных в целях потенциального трудоустройства. К персональным данным относятся следующие сведения: фамилия, имя, отчество Соискателя, дата и место его рождения, адрес проживания, семейное положение, образование, профессия, доходы, а также другая информация, полученная для трудоустройства Соискателя. Обработка персональных данных Соискателя включает сбор, систематизацию, накопление, хранение, уточнение (обновление, изменение), уничтожение, использование и распространение персональных данных внутри OOO «МПШ-СИФАЛЬ РУС», с применением следующих основных способов обработки, но не ограничиваясь ими: автоматизированная обработка, обработка без использования средств автоматизации, ведение базы данных.